East Texas State Fair

Volunteers are an important part of Academic Rodeo! Thank you for your interest in serving as an Academic Rodeo Volunteer. Please check all areas where you would like to be involved.

Youth volunteers must have parental permission to volunteer or be under the supervision of a parent or group leader.

Personal Information

First Name

Last Name

Email Address

Phone Number

Address

City

Zip Code

Special Skills & Talents

Please check all that apply

Data entry
Photography
Organizational
Education Professional
Artistic - Drawing, painting
Artistic - Design
Theater Experience
Building things

Data entry

Photography

Organizational

Education Professional

Artistic - Drawing, painting

Artistic - Design

Theater Experience

Building things

Volunteer Agreement
Completing this application says you will: *

Groups

Groups may volunteer to work with specific contests or activities in support of Academic Rodeo. If you are representing a group, list the Group name below.

Group Name

Group Type

Volunteer Activities at Academic Rodeo Contests - Specified Times

Check all areas that are of interest to you.

Early November,mid-late January, early February

Overall - Taking Photos at Contests

Academic Challenge Quiz Scorekeeper or Timekeeper - Nov., Jan., Feb.

Dates needed depend on Brackets set in October

N/A
1 to 3 days in mid Nov.
1 to 3 days 2nd week of Jan.
1 to 3 days 3rd week of Jan.
1 to 3 days 4th week of Jan.
1 to 2 days 1st week of Feb.

N/A

1 to 3 days in mid Nov.

1 to 3 days 2nd week of Jan.

1 to 3 days 3rd week of Jan.

1 to 3 days 4th week of Jan.

1 to 2 days 1st week of Feb.

Engineering Challenge -1 day in late Jan. or early Feb.

N/A
Help refurbish Rover Courses during Fall 2021
Check-in Teams - beginning 8:30 on contest day
Weigh Rovers - beginning 8:30 on contest day
Judge Presentations - beginning 9:00 contest day
Supervise & Score a Course - beginning 9:15 contest day
Judge Notebooks - 8:30 or after contest day

N/A

Help refurbish Rover Courses during Fall 2021

Check-in Teams - beginning 8:30 on contest day

Weigh Rovers - beginning 8:30 on contest day

Judge Presentations - beginning 9:00 contest day

Supervise & Score a Course - beginning 9:15 contest day

Judge Notebooks - 8:30 or after contest day

Mathletics - 1 day in Jan. - 8:30 a.m. - Help with Check-in; help with scoring tests

Mindset Breaking Experience - mid Nov. and/or end of Jan. or early Feb.

Nov.: 8:00 - 3:00; Feb.: 8:00 - 1:00

N/A
Nov. - Check-in Teams
Nov. - Doorkeeper - Not Needed
Nov. - Presenter
Feb. - Check-in Teams
Feb. - Doorkeeper
Feb. - Presenter

N/A

Nov. - Check-in Teams

Nov. - Doorkeeper - Not Needed

Nov. - Presenter

Feb. - Check-in Teams

Feb. - Doorkeeper

Feb. - Presenter

Drama Festival - 3 possible days in Jan.

Scheduled over 3-4 days (1-2 for HS & 1-2 for MS)

N/A
Manage Flow of Festival
Supervise Dressing Room
Timekeeper
Sound/Lights Supervisor

N/A

Manage Flow of Festival

Supervise Dressing Room

Timekeeper

Sound/Lights Supervisor

Science Fair - late Jan. or early Feb.

(Check-in 11:00-12:30; Judging 1:00 to 3:00)

N/A
Sorting/labeling Journals & Illustrations (1-2 weeks prior to contest)
Data entry of scores for pre-judging
Check-in/Set-up Entries on day of contest
Photography of event on day of contest
Announce individuals to be judged as needed
Facilitate judging area
Data entry of scores at contest
Organize scoresheets & results

N/A

Sorting/labeling Journals & Illustrations (1-2 weeks prior to contest)

Data entry of scores for pre-judging

Check-in/Set-up Entries on day of contest

Photography of event on day of contest

Announce individuals to be judged as needed

Facilitate judging area

Data entry of scores at contest

Organize scoresheets & results

Youth Fashion Show - Jan.

Check-in & Photos 9:00-10:00; Show 10:00 - 12:00

N/A
Organize entries and score sheets for judging - 1 week prior to contest
Check-in Students at contest
Take Photos prior to Fashion Show
Assist with modeling instruction at contest
Assist with Tabulation & data entry

N/A

Organize entries and score sheets for judging - 1 week prior to contest

Check-in Students at contest

Take Photos prior to Fashion Show

Assist with modeling instruction at contest

Assist with Tabulation & data entry

Awards Celebration - (Packet Preparation - Mid Feb 2022; Set-up - Feb. 23; Event - Feb. 25

Event: Check-in 8:30-10:15; Take-Down 10:30-11:45

N/A
Packet Preparation - begins 1 to 2 weeks prior to event as available
Take-Down Entries - Last Tues. or Wed. in Feb.
Set-up - afternoon of last Thursday in Feb.
Take photos - 8:30 to 11:45 Last Fri. in Feb.
Greeters - 8:30 to 10:15 Last Fri. in Feb.
Group Check-in - 8:30 to 10:15 Last Fri. in Feb.
Assist with Groups - 10:00 to 11:45 Last Fri. in Feb.

N/A

Packet Preparation - begins 1 to 2 weeks prior to event as available

Take-Down Entries - Last Tues. or Wed. in Feb.

Set-up - afternoon of last Thursday in Feb.

Take photos - 8:30 to 11:45 Last Fri. in Feb.

Greeters - 8:30 to 10:15 Last Fri. in Feb.

Group Check-in - 8:30 to 10:15 Last Fri. in Feb.

Assist with Groups - 10:00 to 11:45 Last Fri. in Feb.

Volunteer Activities - Flexible Hours

Check all areas that are of interest to you.

1 to 2 Meetings per Year; assist as available

Academic Rodeo Advisory - Serve on Committee

Academic Challenge Quiz - Typing/organizing resources or questions - through October

Work as available during ETSF Office hours

Engineering Challenge - Inventory Lego Kits Before October 15

Writing Contest - Sort & check-in entries - late Oct.

Copying Worksheets, Score Sheets, etc. for Contests

N/A
Early November
Early January
Mid January
Late January
Early February

Kinder Critters - Sort, Check-in & Display - mid Nov.

Writing Contest - Put essays in notebook Dec. 1, completed by 1st week of Jan.

Art Contest - Sorting entries - mid to late Nov.

Art Contest - Displaying entries anytime 1st Week of Jan.

Kinder Critters - Set-up Display - Anytime 1st Week of Jan.

Spelling Bee - Help prepare notebooks for contest - 1st Week of Jan.

Computer Science & Science Fair - Sort entries for judging - mid Jan.

Computer Science - Displaying copies of entries - late Jan. or early Feb.

Can be done throughout summer, completed by August

For Virtual AR at ETSF - Organize photos for Photo Frames

Can be done over summer

For Sept. Virtual AR at ETSF - Organize Writing & Computer Notebooks

Usually done on Tuesday before ETSF begins

For Virtual AR at ETSF - Help set-up display

2024/2025 Academic Rodeo Volunteer

Personal Information

Groups

Volunteer Activities at Academic Rodeo Contests - Specified Times

Volunteer Activities - Flexible Hours